Job Description
*Position will be a contract to perm for the right candidate*
Position Summary:
The Accounts Payable Specialist will be responsible for the timely and accurate payment of invoices, acting as a liaison between cross-functional departments and vendors to address payables related activities according to established policies and procedures.
Duties & Responsibilities:
- Ensure invoices are entered timely, accurately and are paid in accordance with vendor negotiated terms.
- Perform a three-way match of invoices, receiving paperwork, and purchase orders.
- Process non-PO invoices by verifying receipts, supporting documentation, G/L coding, and appropriate approvals in accordance with established delegation of authority matrix.
- Maintain accounting records by filing and indexing invoices.
- Assist with reconciling vendor statements and resolving accounts payable issues with vendors.
- Assist in negotiating terms on COD/prepaid vendors.
- Prepare documentation for wire payments.
- Assist in the conversion and verification process of vendor ACH.
- Complete monthly consignment payments.
- Reconcile vendor statements and research/resolve any payment discrepancies.
- Develop and maintain positive working relationships with internal customers and vendors.
- Assist in month end AP accruals, clearing account reconciliations, and intercompany payables.
- Timely respond to account payable related inquiries.
- Assist in providing necessary documentation during annual audits.
- Administrate the T&E application, review, and process employee expense reports.
- Facilitate the reconciliation of departmental Pcard expense reports.
- Review and approve office supply orders.
- Support General Accounting Team as needed.
- Perform other assigned tasks by the Financial Operations Manager and Controller.
Required Qualifications:
- 4+ years of relevant experience in a similar role.
- High degree of attention to quality.
- Ability to prioritize and work in a fast-paced, high-volume work environment.
- Ability to problem solve and make decisions.
- Work effectively in a team-oriented environment.
- Proactive, can-do attitude with strong time management and organizational skills.
- Able to see and understand “the big picture.”
- Strong analytical capabilities including familiarity with Excel report creation and maintenance.
- Autonomous, pro-active, and results focused.
- Ability to work cohesively within a multi-disciplinary team and collaboratively cross-departmentally.
- Possesses great Business acumen.
- Flexibility to work non-standard hours to meet critical deadlines.
- Strong written and verbal communication skills.
- Able to thrive in a rapidly changing environment while maintaining priorities and meeting deadlines.
Preferred Qualifications:
- Associate or bachelor’s degree in accounting or business administration and minimum 2 years of relevant experience.
- Automation experience a plus.
- Quantum and Concur experience a plus.
Travel:
- Some travel may be required with advanced notice.
Language:
- Ability to read, write, speak, and understand English.
Physical Demands:
- Regularly spend long hours sitting and using office equipment and computers.
- Regularly spend long hours in intense concentration reviewing and entering financial information into a computer.
- Flexibility to work non-standard hours to meet critical deadlines.
Job Tags
Permanent employment, Contract work,