Job Description

Job Description

Job Description

Accounts Payable/Accounting Specialist

Full-Time

NOT a remote position

8am - 5pm

or

8:30am - 5:00pm with a 1/2 hr. lunch

After 6 months - open to discussing (not a guarantee) working from home 1 day/week

Job Summary

This role will be responsible for ensuring accurate and timely processing of invoices and payments. The role will also involve coordinating with vendors, reconciling accounts, expense tracking, and other AP tasks as necessary to ensure successful management of our financial operations.

Essential Functions

Invoice & Purchase Order Processing: Review, verify, code to GL account, and process invoices and purchase orders in a timely and accurate manner.

Credit Card & Expense Report Processing: Manage accounts payable credit card purchases & expense reports

Payment Processing: Prepare and process payments to vendors via checks or ACH. Ensure all payments are made according to agreed terms.

Liaison: Communicate with vendors and internal departments to resolve payment issues, discrepancies, or questions, acting as a liaison between accounting and other departments.

Account Reconciliation: Reconcile accounts payable ledger & general ledger accounts to ensure accuracy and completeness of financial records.

Expense Management & Analysis: Review company expenses, ensuring that all expenses are properly documented and coded to appropriate accounts.

Data Entry: Accurately input invoices, credit memos, and payment data, including automated data imports, into accounting software. Enter expenses covered by grants in tracking database.

Compliance: Ensure compliance with company policies, procedures, and tax regulations in the accounts payable process.

Month-End Close: Assist in month-end and year-end financial close by providing accurate AP reports and reconciliations.

Record Keeping: Maintain organized, up-to-date records of accounts payable documents for audit purposes.

Reports: Prepare reports related to accounts payable, such as outstanding payables, aging reports, and payment histories for management.

1099 Filing: reconcile 1099 vendors and file forms 1099 annually

Ad Hoc: Identify and build process efficiencies, and management of additional tasks as necessary

Qualifications

Associate's or Bachelor's degree in Accounting, Finance, or related field preferred

2+ years of experience in accounts payable or related financial roles

Proficient in accounting software (Sage Intacct experience is a plus).

Strong understanding of accounting principles and financial processes.

Intermediate knowledge of Excel and other MS Office applications.

Excellent attention to detail and organizational skills.

Ability to work in a fast-paced environment and handle multiple tasks.

Strong written and verbal communication skills.

We offer a full range of benefits including:

* Must work a minimum of 64 hours per two-week pay period

^ Must work a minimum of 40 hours per two week pay period

• Health Insurance *
• Dental and Vision Insurance ^
• Short and Long Term Disability- Employer Paid *
• Life Insurance/Accidental Death & Dismemberment (AD&D) - Employer Paid *
• Flexible Spending Account (FSA) ^
• 401(k) and Roth 401(k) retirement plan with company match
• Paid Holidays ^
• Paid Time off (PTO) ^
• Shift Differentials
• Employee Assistance Program (EAP)
• Tuition Reimbursement Program ^
• Free Flu Shots
• Mileage reimbursement
• Educational Opportunities
• AAA Membership – Employer Paid ^
• Chair Massages – Employer Paid
• Fresh Fruit during the summer
• Semi-Annual "All Staff" meetings
• Fun, employer-sponsored activities and recognition events

EOE

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