Job Description

The Gallery Receptionist will have the opportunity to manage the front gallery office, providing exceptional visitor support, and assisting with administrative tasks to ensure a professional and welcoming office environment. As such, organizational skills, ability to multitask and task completion are necessary for the successful candidate in this role. This role is an important entry level job within our company and the position must establish and maintain a good rapport with the internal team to ensure successful coordination of all departments.

Responsibilities

• Greet visitors and clients in a professional and courteous manner
• Answer incoming calls and direct them to appropriate staff members
• Manage conference room bookings and coordinate meetings
• Handle mail and courier deliveries, both incoming and outgoing
• Provide basic information about the company or services offered
• Maintain a clean and organized reception area
• Complete Office Supply Purchasing
• Organization of Gallery space and storage
• Assist with various administrative tasks as needed
• Data entry and proofreading

Requirements

• Bachelor's Degree preferred; High School Diploma required
• Strong verbal and written communication skills
• Excellent interpersonal abilities and a customer-focused mindset
• Maintain a positive and cheerful attitude with potential clients
• Ability to multi-task, prioritize time, and set appointments with prospective customers based on the sales team's schedules
• Ability to push, pull, lift, carry up to 15 pounds

Preferred but not required

• Art retail and other sales-related experience
• Set appointments with prospective customers based on our sales team’s schedules

Schedule: Monday - Friday, 9 a.m. - 5 p.m.

HR Pals acknowledges that equal opportunity for all persons is a fundamental human value. Each employee and applicant will be considered on the basis of individual ability and merit, without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, marital status, physical disability, mental disability, medical condition, genetic information, protected military or veteran status, or any other characteristics.

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