Job Description
Office Administrative Assistant Are you looking for an opportunity to move your career forward with an established industry leader? Join our team at Ceco Concrete Construction! Founded in 1912, Ceco has more than 100 years of experience serving the commercial construction industry as a client-centric, single source solution for concrete structures.
Culture We are a team of engineers, managers, and builders who are down to earth and stand behind our word. We value respect and honesty, finding a better way, dirty boots, and a job well done. We trust our people to persevere and do their best for one another and for our clients. In return, we will make their time with us worthwhile. Most importantly, our people count on and believe in one another and know our success depends on our frontline workers building great projects that reflect our values and vision.
Role Overview The Office Administrative Assistant supports daily business operations through front desk reception, office coordination, and administrative functions. This role supports employee onboarding and vendor management, and assists with payroll processing, financial reporting, and AP/AR tasks. The Office Administrative Assistant also serves as backup for payroll and billing activities as needed and ensures smooth office workflows.
Primary Responsibilities - Greets visitors, accepts, screens and routes communications.
- Performs purchasing, office logistics, vendor coordination, and maintains files.
- Responsible for assisting in administering Payroll functions.
- Supports the Accounts Payable, Accounts Receivable and financial reporting functions for the district utilizing accounting software.
- Assists new field employees with paperwork completion and interview scheduling.
- Acts as a backup to Payroll and customer billings/collections as needed.
- Performs special projects and completes all other duties as assigned or requested for the general support of the organization.
Minimum Qualifications - 1 year of specialized administrative work experience supporting similar key primary responsibilities and/or equivalent degree in business or related field.
- Excellent written, verbal, and interpersonal communication skills.
- Proficient experience and command using the Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
- Familiarity with construction terminology, practices, materials, means, methods and techniques,
- Bilingual (English and Spanish) required
What We Can Offer You: - Inclusive Medical, Dental, Vision, Accident, and Illness insurance
- Company paid Disability and Life insurance
- Health Savings Account contribution of up to $1,000 per year
- 401(k) retirement savings program with a company match
- Employee Assistance Program including discounts with major vendors & products
- Mental and physical wellness programs
- Competitive time off package including vacation, sick, and holiday pay
- Career advancement opportunities with a stable well-established organization
- Tuition reimbursement program and access to LinkedIn Learning course
*Applications submitted without a resume will not be considered
CSG/Ceco Concrete Construction does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of CSG/Ceco Concrete Construction without a prior written search agreement will be considered unsolicited and the property of CSG/Ceco Concrete Construction.
Ceco Concrete Construction is an Equal Opportunity Employer. Qualified candidates will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
Job Tags
Work experience placement, Work at office,